The Office of Student Affairs is responsible for all enrollment management, student services (including all academic support) for students, advisors and faculty coach support services. In addition, the OSA is responsible for developing, maintaining and implementing student affairs policies and in overseeing the proper implementation of University-wide policies for students. Together with the combined Registrar’s Office, the OSA provides services to over 850 students, faculty members, the TUSM clinical affiliates, Maine Track and TUSM academic and administrative offices. The OSA oversees all academic support services for students (including tutoring, board preparation and general academic support), oversees Learning Communities, Student Council and Student Interest Groups/Clubs. The OSA also oversees Student Wellness through the Student Wellness Advisor and an independently contracted mental health counseling program, coordinates and administers the clinical curriculum (3rd and 4th year), the recently implemented Coaching Program for all medical students, the SAGE program (specialty advising, guidance and exploration), the summer research program, manages the residency application process for medical students, assists in monitoring the learning environment (through the administration of the Appropriate Treatment in Medicine group), plans and executes many events including orientation programs for 1st, 2nd & 3rd year students, White Coat ceremony, Match Day and Commencement activities. The Registrar’s Office is responsible for the management of the administrative student information systems, annual registration, administration of the Visiting Clerkship Program, the annual clerkship scheduling processes, clerkship director meetings, the Student Ethics and Promotions Committee, the annual publication of the clerkship catalogs, 3rd Year Orientation Guide and the Clerkship Director Guides. In addition, the two offices provide oversight and production of the annual MSPE (medical student performance evaluation) for senior medical students and assist in promoting and monitoring a positive learning environment for M.D. students. The OSA/Registrar offices are also key to supporting the needs of students engagement in the clinical setting (for example, during COVID pandemic, we supplied appropriate PPE and worked in conjunction with the University to set up and implement a surveillance testing program for students. The Office of Student Affairs fosters an equitable and inclusive environment and is intentionally anti-racist in its approach to its work.
The Associate Dean of Students will be an integral member of the Office of Student Affairs team. The Associate Dean will report directly to the Dean of Student Affairs and will have primary responsibility for the student experience and student advising in the clinical phase of the curriculum (3rd and 4th year), including liaising with the Core Collaborators (Core Clerkship Directors), oversight of the Appropriate Treatment in Medicine clerkship subcommittee that monitors the learning environment in the clinical setting, providing academic advice and general career guidance and to 3rd and 4th year medical students (all in conjunction with the Dean of Student Affairs). The Associate Dean will have oversight of our Pathway to Residency Program including the development of a nascent "secure advisor" program, as well as expanding our existing Careers in Medicine/SAGE programs, for students as they move through the residency application process. This will require working with affiliated hospitals, clinical department chairs and other stakeholders in the graduate medical education throughout the TUSM system. This will be done in conjunction with the Assistant Dean for Students in order to appropriately involve coaches. The Associate Dean of Students will also be responsible for the myriad functions of the OSA (as listed above), not only for students during the clerkship years but for general issues that arise throughout the 4 years of medical education.